The situation
Finance wants to reduce software spend but cannot tell which tools are still needed.
SaaS License & Renewal Optimization
SaaS optimization connects licenses and subscriptions to real ownership and usage. It makes renewal, seat changes and access decisions reviewable without assuming that every unused-looking account should be removed.
- Build a reliable register
- Review usage in context
- Coordinate decisions
Is this right for you?
When this is the right work.
Recurring software costs grow while renewal dates, entitlement owners and application usage remain fragmented.
The first conversation establishes the environment, the constraint and who will accept the result. We agree a bounded starting point before expanding the engagement.
Scope
What DotConn delivers.
- 01
Build a reliable register
Map subscriptions, contracts, seats, billing owners and renewal dates.
- 02
Review usage in context
Compare available activity signals with operational need, retention constraints and role requirements.
- 03
Coordinate decisions
Agree reclaim, downgrade or renewal actions with the service owner and verify their effect.
Deliverables
What you receive.
Acceptance criteria identify the checks, records and handover needed for the agreed scope.
- Subscription and renewal register
- Prioritized license recommendations
- Approval, change and review records
In practice
A practical example.
Our approach
We join subscription information with service-owner review and available usage evidence.
The useful result
Decisions show who approved a change and what was verified afterwards.
Responsibility
Agree the responsibility.
DotConn
Assesses and delivers the technical work in the agreed scope, with reviewable changes and handover. Continuing operation requires a separately defined managed-service scope.
Your team
Provides authorized access, business priorities and accountable decision-makers; approves policy choices and accepts the agreed result.
Set this boundary early
Low activity is not automatic proof of waste. Contract terms, data retention and access needs can limit or delay a proposed reduction.
FAQ
Questions worth resolving.
Can removing a user immediately reduce the bill?
Not always. Billing terms, commitment periods and licensing rules must be checked before treating an access change as a financial saving.
Pricing, timing and how to prepare are covered in working with DotConn.
Connected work
Services that work alongside this.
Ongoing Cloud FinOps
Cloud FinOps connects engineering, finance and business ownership around technology spend. An ongoing service maintains the evidence and decisions needed to understand allocation, investigate changes and prioritize action.
ExploreJoiner, Mover & Leaver Workflows
JML governs how access changes when someone joins, changes responsibility or leaves. The workflow must connect an approved trigger to action, verification and handling of exceptions.
ExploreWorkplace AI Governance & IT Workflows
Workplace AI governance manages the organization’s use of internal AI tools: access, permitted information, procurement and human responsibility. It differs from engineering an AI feature into a customer-facing application.
Explore